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Acquisition Award Program Award Winners
Congratulations to the Chief Acquisition Officers Council Award Winners!
Acquisition Excellence Award Winner
Team Award - Strategic Sourcing
DHS Strategic Sourcing Program Office: Peter Ko, David Campbell, Cheryl Bernhard, Stephen Mark Leslie, Joseph Harris, and Anthony Bell
Department of Homeland Security
The Department of Homeland Security (DHS) identified tactical communications as a strategic sourcing opportunity with the objective of leveraging it’s buying power to receive high volume discounts and the lowest price possible. DHS successfully awarded a strategically sourced, Department-wide Tactical Communications (TacCom) Equipment and Services contract vehicle in March 2012. TacCom is a multiple-award IDIQ contract with a ceiling of $3 billion over the five year period of performance. A total of 30 vendors received awards - 16 small businesses and 14 large businesses. TacCom is unique in that it leverages ALL aspects of tactical communications requirements (equipment, infrastructure, services, operations/maintenance, and testing), effectively creating a single “one-stop shop” contract vehicle that can satisfy the full range of tactical communication needs at any location in the United States. TacCom provides access to new and emerging technologies as they become commercially available.
Now that it has been in existence for a year and a half, TacCom has established a track record of measurable results. TacCom metrics and benefits are as follows:
Consolidated over 15 (conservative estimate) separate and redundant contracts into a single strategically sourced contract vehicle
219 task/delivery orders placed through FY2013
$105 million in contract spend through FY2013
$26 million in cost savings achieved through FY2013
49% of total spend goes to small businesses (prior to TacCom, small business spend was estimated to be less than 20%)
90% of task/delivery orders are full and open competition (prior to TacCom, competition rate was estimated to be less than 30%)
Procurement efficiency significantly improved through streamlined acquisition planning and IT review processes
Procurement lead times reduced by as much as 50%
Spend visibility has increased from negligible to full transparency
Over 21 different agencies have placed orders on TacCom (11 DHS agencies and 10 other federal agencies)
Orders placed by DHS agencies include Citizenship and Immigration Services (CIS), Customs and Border Protection (CBP), Immigration and Customs Enforcement (ICE), Federal Emergency Management Agency (FEMA), Federal Law Enforcement Training Center (FLETC), National Protection and Programs Directorate (NPPD), Office of Inspector General (OIG), Science and Technology Directorate (S&T), Transportation Security Administration (TSA), United States Coast Guard (USCG), and United States Secret Service (USSS)
Orders placed by other federal partner agencies include 10 different agencies under the Departments of Interior, Justice, Agriculture, and DISA
Acquisition Excellence Award Winner
Individual Award - Strategic Sourcing
Ms. Leontine Thompson
Naval Supply Systems Command, Fleet Logistics Center San Diego (NAVSUP FLCSD)
During FY2013, Ms. Thompson improved spend and savings tracking reporting which allows the Department of the Navy (DON) to (1) reduce associated procurement costs of goods and services; (2) optimize performance by streamlining and re-engineering business processes; and (3) provide measurable savings with substantial Return on Investment.
Ms. Thompson (1) Developed and implemented Commodity Management Plans to monitor contract(or) performance; structured custom reporting based on the commodity or service; and tracked spending trends to identify potential opportunities for savings; (2) Partnered with customer/stakeholders to identify and implement cost-savings measures such as DON CIO for Wireless Services; and (3) Developed and executed an aggressive Change Management Plan to bring awareness to DON customers regarding available strategically sourced contracts and potential areas for cost savings. Through the establishment of a Commodity Management Plan, Ms. Thompson was able to provide metrics data to various customers, structuring and delivering custom “commodity targeted” spend reports for SPAWAR, NAVAIR, NAVSUP, USMC, and various DON activities.
Ms. Thompson’s development of a Commodity Management Plan led to an improvement in reporting and change management strategies. To date, with the use of Ms. Thompson’s Commodity Management Plan, DON has validated compliance with the use of strategic sourcing vehicles and savings numbers continue to improve in FY2013. DON realized a savings of nearly $29 million in its use of NAVSUP FLCSD Strategic Sourcing Programs including a $14.5 million in savings under the Global Business Solutions (a $750M 3-year program for contractor support services), and a $13.8 million savings under wireless services (a $750M 5-year program for wireless services and devices).
Small Business Excellence Award Winner
Defense Logistics Agency (DLA)
Ms. Crystal Ober’s leadership as Deputy Director of Defense Logistics Agency (DLA) Aviation’s Office of Small Business Programs guided Aviation’s small business program improvements. Ms. Ober’s implementation of the DLA Aviation Small Business Improvement and Marketing Plan significantly improved small business performance, and DLA Aviation exceeded its small business goal for the first time since assuming responsibility for sole source depot-level repairable items.
DLA Aviation achieved a four percentage point increase over FY2012 small business performance by awarding over $1 billion to small business. FY2013 performance of 27.1% exceeded DLA Aviation’s goal of 26.26% with the small business percentage for consumable items increasing from 37.7% to 44.1% percent. This increase also assisted DLA in exceeding the agency small business goal. DLA Aviation’s SDVOSB percentage almost doubled increasing from 1.1% in FY2012 to 2.1% in FY2013. Ms. Ober’s market research and analysis resulted in seven set-asides for $274 million as well as the first Aviation multi-National Stock Numbers (NSN) Service-Disabled Veteran-Owned Small Business (SDVOSB), HUBZone, and partial set-asides requiring Small Business Administration (SBA) waivers to the non-manufacturer rule.
Partnering with other DLS Aviation acquisition teams resulted in an innovative partial set-aside acquisition strategy where small businesses were not required to compete for the unrestricted portion of the solicitation. This $77.7 million set-aside award for 435 NSNs included Original Equipment Manufacturer large business items. It was made possible with a solicitation specific SBA waiver to the nonmanufacturer rule and a Federal Acquisition Regulation (FAR) deviation to process this out of the box partial small business set-aside. Cable assembly and lighting commodity based set-asides for HUBZone and SDVOSB were awarded for a combined value of $29 million. Over 10,000 NSNs are currently coded for automated SDVOSB and HUBZone set-asides. In addition to improving small business performance, these strategic acquisitions provide improved support and supply availability to DLA Aviation customers. Innovative outreach to find new SB suppliers resulted in identification of over 60 new SDVOSB and 8(a) sources, with zero travel dollars expended.