Information regarding a contractor’s actions under previous contracts and orders, also known as past performance, is an indicator of future performance and is one of the most relevant factors that a selection official should consider in awarding a contract. This page contains guidance and tools that have been developed by the General Services Administration (GSA), the Office of Federal Procurement Policy (OFPP), and others to help agencies improve their reporting and use of past performance information.
Other OFPP Guidance
- The Office of Management and Budget (OMB) and the American Council for Technology and Industry Advisory Council (ACT-IAC) have collaborated on a series of acquisition-based presentations called “Lifting the Curtain.” The "Lifting the Curtain" Past Performance Acquisition Seminar offers valuable insight and useful information on the purpose, selection, and evaluation of past performance information that is beneficial and applicable to both government and industry acquisition professional.
- OFPP, in coordination with FAI, conducted an Acquisition Seminar, entitled Past Performance: Key Elements and Best Practices for Reporting Timely and Quality Evaluations, that breaks down the guidance found in the OFPP memos and offers many helpful tools and tips on how to most effectively evaluate and use past performance information.
Other Training Resources
- The Contract Performance Assessment Reporting System (CPARS) is a web-enabled system used to document contractor and grantee performance information as required by Federal Regulations. Completed CPARS reports are transmitted to the Past Performance Information Retrieval System (PPIRS) where they are used to support future acquisitions. CPARS includes Best Practices and a Quality Checklist that help agencies write quarterly evaluation reports. Those with further questions about CPARS should consult the CPARS guidance document.
- The Past Performance Information Retrieval System (PPIRS) is a web-enabled, enterprise application that provides timely and pertinent contractor past performance information to the Department of Defense and Federal acquisition community for use in making source selection decisions.
- The Federal Awardee Performance and Integrity Information System (FAPIIS) is a web-enabled application used to collect contractor and grantee performance information including Terminations for Cause or Default, Defective Cost and Pricing Data, Determinations of Non-Responsibility, Terminations for Material Failure to Comply (grants), Recipient Not Qualified Determinations (grants), Department of Defense (DoD) Determinations of Contractor Fault, and Administrative Agreements. FAPIIS also includes contractor self-reported Criminal Convictions, Civil Proceedings, Administrative Proceedings, and settlements.
- The System for Award Management (SAM) consolidates nine previous governmentwide acquisition and award support systems into one master system. This provides users one login and access to all the capabilities previously found in the legacy systems. SAM also consolidates data from these systems into a single database, eliminating data overlap while sharing the data across the award lifecycle.
Agency Resources and Best Practices
The following training aids represent resources agencies developed and use to help their acquisition workforce better understand how to report and use the information reported into the Past Performance Reporting Tools. (Other agency practices will be added as they are shared for community use.)