Official websites use .gov
A .gov website belongs to an official government organization in the United States.
Secure .gov websites use HTTPS
A lock (
) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.
Improving communication with offerors following contract award and improving better contractor performance.
Improving contract administration, communication with offerors following contract award, and tools to support better contractor performance.
Contracting officers are responsible for ensuring that contract requirements are being met. Contract requirements often include various reports that must be submitted to the government by contractors within timeframes or by certain dates specified in law or regulation.
Contractor reporting requirements can be numerous and varied and must be managed by both the government and the contractor.
De-obligations allow for the downward adjustment of previously incurred obligations. De-obligations may be appropriate when closing out contracts, terminating contracts, or during the performance of a contract as a result of a contract funds review that determines excess funds are available.
The preparation of a Letter of Intent is part of the process for exercising a contract option.
Contract modifications are needed when addressing contractor changes in the terms, price, and scope of the contract.
Automated mass modifications may be advantageous when there is a uniform change that impacts a large number of contract actions.
Agencies use additional periods of performance, known as award term incentives, to motivate vendors to deliver better performance, usually in service contracts with objective performance measures. Award Terms may be awarded using standardized scoring methodologies in performance evaluations and are most impactful when care is taken to guard against grade-inflation, relaxed rating standards and over reliance on subjective performance measures. When used, award terms should be administered separate and distinct from traditional option periods and award fees.
Contract closeout is required for all government contracts to establish the final contract price and make the final contract payment. The process starts when contract performance is complete for a contract and ends when all administrative actions have been completed, all disputes settled, and final payment has been made. FAR 4.804, Closeout of Contract Files, provides the basic rules and procedures for the administrative closeout of contracts.
Release of the selection decision document following contract award. This occurs after proprietary and procurement sensitive information are redacted from the document. Release could also be made of the tradeoff analysis alone or of the consensus evaluation reports only. Release of the information can be made directly to the offerors involved in the procurement or more broadly on the agency’s public website. This practice can occur as part of the debriefing process or following closure of the protest period.
FAI.GOV
An official website of the General Services Administration
